Systems & Automation
Locked.
Your systems, built to actually work.
If the answer to 'how does this work?' only exists in your head
— we have a problem.
AssignedVA builds the documented, automated, actually-followed systems that
let your business run without you running it. Structure that scales. Processes that stick.
A business that doesn't fall apart when you step away.
Because "it's all in my head" is not a system. It's a liability.
Sound familiar?
Your business is growing.
Your systems aren't keeping up.
What worked when it was just you doesn't work anymore. You're adding team members, taking on more clients, moving faster — and the cracks are showing. Things fall through the cracks. Onboarding takes forever. Nobody knows the right way to do anything because the right way was never written down.
The irony of scaling is that it exposes every system you never built. And the cost of not having them grows with every new hire, every new client, every new level you reach.
Your team asks you the same questions over and over because nothing is documented
Onboarding a new team member takes weeks and still ends in confusion
You have a CRM but nobody actually uses it properly
Tasks that could be automated are still being done manually every single week
When someone leaves, they take all their knowledge with them
You can't take a week off without everything quietly falling apart
A business that only runs when you're in it isn't a business. It's a job. Let's fix that.
What's included
The systems your business needs.
Built once. Running forever.
Every Locked engagement is scoped to your specific business — but here's what we typically build:
We document how your business actually runs — every process, every workflow, every recurring task — in clear, followable SOPs that your team can use without calling you. The knowledge that lives in your head gets moved somewhere useful.
The answer to "how do we do this?" will never be "ask the founder" again.
We identify the tasks your team is doing manually that a workflow could handle in seconds — and then we build those workflows. Using Make, Zapier, and other automation tools, we connect your systems and eliminate the repetitive work that's quietly eating your team's time.
If a human is doing something a machine could do, that human should be doing something better.
We set up, clean up, or optimize your CRM so it actually works the way it's supposed to. Pipelines that reflect your real sales process. Automations that follow up so you don't have to. A system your team will actually use because it makes their job easier, not harder.
A CRM nobody uses is just expensive contact storage. Let's make yours earn its keep.
We build the systems that make bringing someone in — or letting someone go — smooth, professional, and repeatable. Client onboarding that makes a great first impression. Team onboarding that gets people up to speed fast. Offboarding that protects your business and your knowledge.
Your onboarding is your clients' first real experience of how you operate. Make it count.
Before we build anything, we map how things currently work — then identify where the bottlenecks, duplications, and inefficiencies are. Often the biggest wins come not from adding new systems but from fixing the broken ones you already have.
Sometimes the problem isn't that you need more systems. It's that the existing ones are quietly on fire.
We build the internal infrastructure that keeps your team aligned and your business knowledge protected — wikis, knowledge bases, communication protocols, and accountability systems that mean your team knows what to do, how to do it, and where to find what they need.
When everyone knows everything they need to know, everything runs better. Imagine that.
How it works
From "it's all in my head" to fully documented and automated.
We audit your current systems.
We start by mapping how your business actually operates — every process, every tool, every workflow — and identifying where the gaps, bottlenecks, and single points of failure are. Most founders are surprised by what we find. You won't be surprised for long.
We design your systems architecture.
We design the full systems structure your business needs — which processes to document, which workflows to automate, which tools to use and how they connect. Everything is designed around how your business actually works, not a generic template.
We build and implement.
We write the SOPs, build the automations, set up the CRM, and create the onboarding flows — all of it. You're involved in reviews and approvals, but the actual building is on us. We deliver systems that are ready to use, not ready to be finished.
We train your team and maintain.
Systems only work if people use them. We train your team on every system we build, then maintain and update them as your business evolves. On retainer, we're always making sure your systems keep pace with your growth.
Who this is for
Locked is for businesses that are scaling faster than their systems.
Coaches and consultants who are growing their team and realizing nothing is documented
Agency owners whose processes exist only in people's heads — and those people are getting busy
Founders who can't take a vacation without their phone because the business needs them too much
Scaling businesses where onboarding is painful, offboarding is chaotic, and nothing is repeatable
Anyone who has ever said "I need to get organized" and never had time to actually do it.
If your business runs on your presence instead of your systems — this is exactly what you need. And probably urgently.
Who this isn't for.
Locked isn't right for businesses that aren't ready to change how they operate. Building systems requires some disruption — old ways of doing things get replaced, team members have to learn new processes, and there's an adjustment period before everything runs smoothly. If you're not ready to commit to that transition, the systems won't stick. We build them to last, but they need a business that's ready to use them.
We can build you the best systems in the world.
You have to be willing to actually follow them.
Ready to build a business
that runs without you running it?
Let's talk about where your systems are breaking down — and what it would feel like to have them actually working.